UNE-Funded Trips

If you wish to qualify for a University-funded academic or club trip, follow these steps:

  1. Complete the online Student Travel Registration and Waiver Form.
  2. Complete a Medical Information Form (PDF)* (only if you will be participating in a high-risk wilderness activity).
  3. Prior to your departure, confirm that you have received the Student Trip Leader or University Representative contact information to be used in an emergency. 

*If you have previously completed a Medical Information Form it will be on file for one academic year in the Office of Graduate and Professional Student Affairs. You do not need to complete a new form for each activity. You are welcome to verify and/or make modifications at the Graduate and Professional Student Affairs office.

Student Travel Policy

Definition of a Student Trip

A "student trip," under the scope of this travel policy, is defined as any off-campus activity, within the functions and scope of the Division of Student Affairs, through which you make use of University-provided funds, University transportation, or the University’s name or likeness, including but not limited to club or organization or academic program names related to your travel. A student trip includes travel to, from, or during the activity only when you are traveling in a University vehicle or when otherwise so indicated on the Trip Approval. A student trip does not include travel between the Biddeford and Portland campuses, except as defined below as “local travel.”

Definition of Local Travel

"Local travel" is defined as travel within the Biddeford and Portland areas or to University-leased facilities when your official responsibilities with the University (Resident Assistants, Orientation Leaders, Work Study) require the travel as a function of or directly related to your official responsibilities.

International Travel

All trips taking place outside of the United States must first get approval from the Global Education Program. For student clubs and organizations wishing to travel outside of the U.S., please refer to the “UNE Guidelines for Student Club or Organization Programs Abroad,” where you will find additional policies, processes, and requirements.

Registering of a Trip

Student Participant Expectations

It is your responsibility to understand and obey all University policies. Inappropriate behavior while on your trip or during events associated with your trip will be referred to the Student Conduct Office (Biddeford Campus) or to the Assistant Dean of Students (Portland Campus). In the case that guests are permitted to accompany you on the trip and at corresponding events, you should understand that you are responsible for the behavior of your guest(s) and may be held responsible for any policies that they violate. You may be removed from a trip because of your behavior or that of your guests at the discretion of the University Representative on your trip, in consultation with the On Campus Contact. You will be responsible for the costs associated with your removal from the trip.

Emergency Procedures

As a student traveler, Trip Leader, or University Representative, you will be given an On Campus Contact to call in case of an emergency. The on-campus contact will determine the frequency of contact with the Trip Leader or University Representative. If Medical Forms need to be consulted, the Trip Leader or University Representative must call the on-campus contact immediately. If there are any other behavior or safety-related concerns, the on-campus contact must be consulted at the time of the incident.

General Requirements and Duties of the Trip Leader and University Representative

Exceptions

Exceptions to this policy are to be made only by the Director of Student Engagement (Biddeford Campus) or the Assistant Dean of Students (Portland Campus) or a designee.

Travel Tiers

Tier I Travel

Tier I Travel is travel that is related to local needs for meetings, activities, local conference/meeting attendance, etc., or is a low-risk activity. It requires advanced registration and 15-day minimum advance registration for local day travel.

Tier II Travel

Travel is defined as Tier II if it is overnight, three or more hours from campus, or involves medium-risk activity. It requires advanced online registration and carries a 30-day minimum advance registration requirement for travel involving accommodations, airfare, and/or event registration fees. If it does not include accommodations or fees, then only 15-day advance registration is necessary.

Tier III Travel

Travel is defined as tier III if any of the following apply, travel is overnight, three or more hours from campus, there are ten or more participants, is in a wilderness setting, involves a high-right activity. It requires advanced online registration and carries a 30-day minimum advance registration requirement for travel involving accommodations, airfare, and/or event registration fees. If it does not include accommodations or fees, then only 15-day advance registration is necessary.

FAQ

Contact

Graduate and Professional Student Affairs

We are located on the Portland Campus for the Health Sciences in Proctor Hall room 02. Our office hours are Monday–Friday, 8 a.m.– 6 p.m.* and we can be reached by phone at (207) 221-4212 or email at pcstudentlife@365dafa6.com.

*Hours are subject to change without notice.